NSS 2021 Convention ~ June 28-July 2* Register

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Convention Privacy Policy

By mandate of the NSS Board of Governors (Act 28-799), the National Speleological Society will never share personal information about our members without their consent.

Personal Information We Collect

When you visit this site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the site, we collect information about the individual web pages or services that you view, what websites or search terms referred you to this site, and information about how you interact with it. This information does not contain any personally-identifiable information about you. We use this information to improve and optimize our website by generating analytics about how our visitors browse and interact with the site, and to evaluate the success of our marketing and advertising efforts. You may opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.

If or when you choose to register for the convention, you will be transferred to our registration vendor. They are responsible for processing your financial transaction on their end. They may collect certain information from you, including your name, billing address, payment information (including credit card numbers), email address, phone number, and what products you wish to purchase for the convention. This will be done over their secure servers. The NSS receives confirmation and details of your purchase, but not your credit card information. During the registration process, you will be given the opportunity to "opt-out" of having your name listed on our "Who's Registered" page on this website.

Some sections of this convention website may require you to log in using your existing username and password from the society's main website. This allows us to block sensitive content from being shared with the general public that may also view this site. This may include ride and room sharing services, presentation abstract submissions, and cave trip details.

The California Consumer Privacy Act of 2018 (CCPA) allows consumers the right to request a business to disclose the categories and specific pieces of personal information that the business has collected about the consumers as well as the source of that information and business purpose for collecting the information. It also allows consumers to request that a business delete personal information that the business collected from the consumers.

Sharing Your Personal Information

By mandate of the NSS Board of Governors (Act 28-799), the society is committed to using any information members and customers give us in a responsible manner. Information collected from NSS members will be used only by the NSS. The NSS will make member's contact information available only to NSS members, except in the case of NSS officers, committee and commission chairmen, and others who agree to have their contact information posted on the NSS web page because of their role within the society. The NSS will not rent or sell any information about members to non-affiliated organizations or businesses.

If you submit an abstract for one of our convention sessions, the content of that submission will be posted on this website after review by our session moderators. These postings are viewable by the general public and may include your name, contact information, and professional or educational affiliations.

In rare instances, the NSS 2021 Convention may identify segments of our convention attendees that may wish to participate in programs sponsored by businesses or organizations outside of the society. In these instances, any communications with you will be managed by the convention committee and not by the sponsor. This may include invitations to events by direct mail, email or social media. In no circumstance will your personal information be sold or distributed to the third party.

Finally, we reserve the right to share your personal information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect the rights of the National Speleological Society.

Your Rights

When this website receives a "Do Not Track" signal from your browser, we will strive to honor that as much as technically possible.

If you are a European resident, you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact the convention chair by email at nss2021@caves.org.

Additionally, if you are a European resident please be aware that we will process your convention registration information in order to fulfill the business relationship we might have with you, or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information will be transferred outside of Europe, to the United States.

Data Retention

When you register for the convention - either online or by physical mail - we will maintain your digital order information in our records unless and until you ask us to delete this information or until the books are closed following the convention.

Policy Changes

We may update this privacy policy from time to time in order to reflect, changes to our practices or for other operational, legal or regulatory reasons.